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This is easily the most important update from the original Microsoft Office. OneDrive is cloud-based storage that allows users to access files from anywhere, collaborate with others in real-time, and sync their work across all devices. Each user on the account will receive 1 TB of free storage. Microsoft is a subscription-based program. However, you can get a free trial for one month , which gives you unlimited access to the entire collection of productivity apps risk-free. All the Microsoft desktop apps are combined in a single download bundle.

Canceling your Microsoft account is actually pretty easy. Log in to your Microsoft account, and in your account settings, you can toggle the recurring payment button to off. You will continue to have access to your account until the end of the current billing cycle. Microsoft recently released an all-in-one mobile app for Android and iPhone that has Word, Excel, PowerPoint, and more. But if you prefer to download separate apps just for the programs that you use, you can still download Word, Excel, PowerPoint, and Outlook as standalone apps.

In both cases, you can connect to your OneDrive account, and your work will be saved. We can only suggest to those that are still resistant to the Ribbon that, with time, the cross-application functionality becomes very useful. The Ribbon now changes based on what feature you're using at the time and you have the ability to add or remove features to any Ribbon if you need certain features for your specific workflow.

Just like in Office , there's a core set of always-on tabs in the Ribbon, as well as contextual tabs that appear only when the software detects that you need them. Picture formatting tools, for example, show up as a tab only if you select an image in your document. One of the more jarring changes is the file menu that will now take you to a full-page document management section called Backstage.

Like the old file menu or logo menu you'll be able to open, save, and print your documents from Backstage, but now Microsoft has added a slew of features to help you with the next steps for your document. You can set permissions to lock down your changes--including password-protected document encryption--create access restrictions for specific users, and include an invisible digital signature to ensure the integrity of the document.

Save and send features sharing are also found in Backstage, along with the option to inspect the document for hidden data like document comments and revisions , Check Accessibility for those with disabilities, and also to ensure compatibility across older versions of Office.

Once you've properly inspected your document, you can click the Save and Send button to open up options for auto-attaching the document to an e-mail, saving to the Web with a Windows Live account for collaboration or accessibility from anywhere, saving to SharePoint for interoffice availability, and other options. Your print preview options are also now in Backstage, so you can see how your document will look without opening extra windows.

Though useful, the reworked File menu or Backstage window may be one of the interface tweaks people have a hard time getting used to, but we think having all these features in one place is much more efficient. Like Office , Office lets you quickly change styles, colors, and fonts in most applications of the suite through the use of pull-down Style Galleries.

In PowerPoint, for example, along with helpful image-editing tools more on that later , you can quickly preview how effects will change your image simply by mousing over each effect. Similarly, as you mouse over different fonts in Word, the document will change in real time before you commit. Office makes this "view before you commit" functionality available in more than just stylistic changes to your document. Some of our favorite new interface features are the paste-preview tools that let you see what pasted content will look like before you commit to adding it to your document.

In Word , for example, once you've copied information elsewhere, you can quickly mouse over the paste preview tools to see how content will appear using formatting from the source, merged formatting, or how it will look with the source formatting stripped out.

Alongside interface enhancements like the Ribbon across all Office applications, Microsoft Office offers a number of features that should reduce the time you spend gathering information so you can spend more time on solid presentation.

Simple image and video editing tools are welcome additions to anyone who works with media in their documents and presentations. Many of the new features push your presentations away from the usual bullet points and toward more-engaging visual effects. PowerPoint now provides options for editing video right within the program.

You can trim video so your audience sees only the video content you want them to see. You also can add video effects, fades, and even create video triggers to launch animations during your presentation.

These video bookmarks can be used to cue captions at specific points during a video, for example. When it's a static presentation you're working on--such as a publication, newsletter, or pamphlet--Office lets you color-correct and add artistic effects and borders to images so you won't need a third-party image editor. We found many of these features to be quite intuitive once we were able to track them down in their appropriate Ribbon tabs.

Like many features in Office , it's not the functionality that can be challenging, but rather the getting used to the feature that is. Outlook has seen many notable feature improvements in Office , which will save users time in their daily e-mail tasks if they get past the initial learning curve. The new Conversation View lets you group threads together so you can view an entire conversation in one place.

With plenty of competition in Google's online Gmail search tools, Outlook needed to make attractive new features to continue to be competitive, and this feature makes searching through e-mail much easier.

You also can run Clean Up to strip out redundant messages and threads so you have just the info you need without scanning through several e-mails. Microsoft got mixed reviews during beta testing of this feature, but we think that this might be one of those features like the Ribbon that will become more useful as users become acclimated with a new way of doing things.

A new feature called Quicksteps lets you create macros for common daily tasks like regular forwarding of specific e-mails to third parties. Say you have sales e-mails from several parties that are sent to you on a regular basis, but need to go to another person within your company.

With Quicksteps you could custom create a macro that would automatically send that e-mail on with the click of a button. Like the Conversation View features, Quicksteps is not immediately intuitive, but after some study, it will save you an enormous amount of time processing e-mails in the future. Even with the tweaks for simplifying your e-mail processing, Outlook still seems more in tune with large business clients than with smaller companies that could probably get by with online alternatives.

New coauthoring in Word, PowerPoint, and OneNote, as well as advanced e-mail management and calendaring capabilities in Outlook, make collaboration much easier, reducing the time it takes to finish large projects with several contributors.

Word and PowerPoint now have a syncing mechanism to avoid sudden changes while you're working on a project a major concern in the beta. We wonder how people will react to this specific change, since now the only way to have live coauthoring without the need to sync up changes will be through OneNote. In any case, offering access to shared documents in key business applications from anywhere is something any international business or business traveler can appreciate.

Google Docs, though not as elegant, are extremely easy to share with other users, so offering OneNote as the only option may not be enough.

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